Warwick Facility Use System

WARWICK SCHOOL DISTRICT

Use of school facilities and grounds may be requested by making written application to the School District Business Office in advance. In considering such applications, School District educational programs and activities shall have priority.

Anyone requesting the use of buildings and facilities will be classified in one of the following four "USER" categories by administration and subject to appropriate fee schedules and costs (as indicated below). Schedule of fees are established by the Board of School Directors and are evaluated every 3 years.

CLASS A		All organizations directly affiliated or supervised by the Warwick School District, covered by Warwick School District insurance.
CLASS B		All organizations indirectly affiliated with the Warwick School District (youth organizations, Lititz Rec Center - at least 80% Warwick students). Insurance Required.
CLASS C		Non-profit organizations (Civic, Fraternal, Religious, Educational). Insurance Required.
CLASS D		All others. Insurance Required.

WARWICK SCHOOL DISTRICT SCHEDULE OF FEES
All rental fees shall be paid to Warwick School District immediately following billing by the Business Office,
typically provided the 15th of the month following your event.
THE WARWICK SCHOOL DISTRICT RESERVES THE RIGHT TO ADJUST RENTAL FEES IN SPECIAL INSTANCES AS NECESSARY.

			CLASS A	CLASS B	CLASS C	CLASS D
1)	AUDITORIUMS:
	High School - seats 1400 - requires Technician		N/C	$17/hr	$59.50/hr	$170/hr
	Middle School - seats 400 - requires Technician		N/C	$15/hr	$52.50/hr	$150/hr
	Elementary/Multi Purpose - requires chair setup		N/C	$11/hr	$38.50/hr	$110/hr

	RESTRICTIONS: NO FOOD OR DRINK PERMITTED IN AUDITORIUM. PERMISSION REQUIRED TO HAVE FOOD/DRINK IN LOBBY;
	DOOR MONITORS MAY BE NEEDED; CHAIR SET UP MAY REQUIRE ADDITIONAL FEES. FOR EMPLOYEES, A TECHNICIAN IS REQUIRED UNLESS PRIOR ARRANGEMENTS CAN BE AGREED UPON.

2)	CAFETERIA/DINING ROOMS:
	High School - seats 1000		N/C	$14/hr	$49/hr	$140/hr
	Middle School - seats 675		N/C	$13/hr	$45.50/hr	$130/hr
	Elementary		N/C	$10/hr	$35/hr	$100/hr

	RESTRICTIONS: NO ATHLETIC ACTIVITIES PERMITTED. ACTIVITIES THAT REQUIRE TABLE REMOVAL MAY INCUR ADDITIONAL FEES.

3)	CAFETERIA KITCHENS:		ALL KITCHEN REQUESTS MUST BE MADE THROUGH THE
	All Buildings		DIRECTOR OF FOOD AND NUTRITION SERVICES 626-3701 X3722
			RATE SUBJECT TO EACH REQUEST (no reservation in the online FUS system required)

4)	CLASSROOMS:
	All Buildings-Classroom		N/C	$3/hr	$10.50/hr	$30/hr
	All Buildings-Library		N/C	$6/hr	$21/hr	$60/hr
	High School-Large Group Instruction		N/C	$6/hr	$21/hr	$60/hr

5)	GYMNASIUMS:
	High School - Large - seats 2000		N/C	$16/hr	$56/hr	$160/hr
	High School - Small		N/C	$12/hr	$42/hr	$120/hr
	High School Wrestling Room		N/C	$12/hr	$42/hr	$120/hr
	Middle School - seats 300		N/C	$14/hr	$49/hr	$140/hr
	Elementary/Multi Purpose -spectator seating is limited		N/C	$11/hr	$38.50/hr	$110/hr

	RESTRICTIONS: NO FOOD OR DRINK PERMITTED IN GYMNASIUM.

6)	ATHLETIC FIELDS:	Field Usage - Grosh Field Stadium & Turf Field 1	N/C	$15/hr	$52.50/hr	$150/hr
		Field Usage - Buch Farm/HS/MS	N/C	$8/hr	$28/hr	$80/hr
		Field Usage - Elementary	N/C	N/C	N/C	$25/hr

	LIGHTING WILL BE BILLED	Grosh Stadium Lights	N/C	$15/hr	$20/hr	$35/hr
	AT 3 HOURS MINIMUM.	Soccer Field #6 Lights	N/C	$20/hr	$25/hr	$60/hr
		Softball Field Lights	N/C	$15/hr	$20/hr	$35/hr
		Turf Field 1 Lights	N/C	$15/hr	$20/hr	$35/hr


	PERSONNEL CHARGES TO PREPARE FIELDS AND/OR SUPPLY FIELD LIGHTING WILL BE APPLIED IF INCURRED. FIELD WATERING MAY INCUR FEES.


7)	CONCESSION STANDS:		ALL CONCESSION STAND REQUESTS MUST BE MADE THROUGH THE
	Indoor (HS Gymnasium)		ONLINE FUS SYSTEM TO BE APPROVED BY THE DIRECTOR OF ATHLETICS
	Outdoor (Grosh Stadium)					626-3700 X3790

8)	PERSONNEL RATES:
	Technician/Security		$35/hr	$53/hr	$53/hr	$63/hr
	Building & Grounds/Event Mgr/Door Monitors		$30/hr	$48/hr	$48/hr	$58/hr
	Backstage Technician/Supervisor/Additional Technician		N/C	$20/hr	$20/hr	$30/hr

	THE SCHOOL DISTRICT RESERVES THE RIGHT TO ASSIGN PERSONNEL TO ANY RENTAL REQUEST AS IT DEEMS NECESSARY.
	PREPARATION, MONITORING, AND CLEAN-UP TIME WILL BE CHARGED AS INCURRED.

9)	EQUIPMENT:
	Spotlight (min. 3 hrs)		N/C	$4/hr	$6/hr	$12/hr
	Digital Technology (min. 3 hrs)		N/C	$7/hr	$10/hr	$14/hr
	Wrestling mat		N/C	$50.00 per mat	$50.00 per mat	$50.00 per mat

	PERSONNEL CHARGES FOR MOVING EQUIPMENT WILL BE APPLIED IF INCURRED. NO OTHER ATHLETIC EQUIPMENT WILL BE RENTED.
							eff. 7/01/2015

* SUNDAY USE		No Sunday use permitted before 1:00 PM - All Sunday use requests shall be approved by the School Board prior to the date of rental. 45 days may be required to accomplish this approval.
* INSURANCES		All approved "USERS" shall be required to obtain liability insurance with the stated minimum limits as listed below. A certificate of insurance naming the Warwick School District AS AN ADDITIONAL INSURED must be received in the Business Office 2 weeks prior to the rental date. LIMITS: $500,000 combined single limit bodily injury/property damage.
* DOGS ARE PROHIBITED on school property. (Exception for disability)
* SMOKING/VAPING IS PROHIBITED on school property at all times.
* DRUGS AND ALCOHOL ARE PROHIBITED on school property at all times.
The School District reserves the right to restrict and/or cancel any approved use at any time. The School District may require a refundable deposit, from which damages may be recovered, for certain facility use events (CLASS B, C, and D ONLY). 48 hour cancellation policy requires users to cancel reservations at least 48 hours in advance to avoid cancellation fee. ALL "USERS" granted use of School District facilities are expected to exercise care in protecting school district property from damage. All damages will be the responsibility of the "USER". The "USER" shall supervise activities to prevent disorderly conduct at any time while using school district facilities. Only appropriate uses will be permitted. The "USER" shall be responsible for special electrical needs. No safety violations permitted. Failure to conform to the above conditions, and those set forth in the rental agreement, or to adhere to the Warwick School District rules and regulations, cause the Warwick School District officials to immediately terminate use of buildings and facilities and to deny such use to the "USER" in the future.